Clearance Procedures

 

Clearance Procedures (Asycuda ++ Sites)

 

The procedures outlined in this document may be subject to change as the project progresses. More features may be added or removed as infrastructures are improved upon.

  1. Declarants
    • Complete the SGDs. The declarants may refer to their copies of the RAR (produced by the Scanning Companies and received through the banks) to prepare the SGD.
    • Fill a Payment Schedule (Form Sale 156) with all calculated duties and taxes to be paid on the SGD, and make the payment at the bank.
    • Attach all the necessary and supporting documents, i.e. final invoice and CCVO, pro-forma invoice, bill of lading, insurance certificate payment schedule, payment receipts, RAR, copy of "Form M" SONCAP (where necessary), … etc.
    • Present the completed SGDs along with the attached documents to the designated Face Vet Officers.
  2. Face Vet:
    • Check basic details of the SGDs. Check that required documents are attached.
    • Check and verify receipts of duty payment.
    • Return SGDs back to declarants for correction and/or completion of missing data and/or documents.
    • Refer the checked SGDs to the Technical Supervisor.
  3. Technical Supervisor:
    • Streamline the flow of SGDs for control by Data Capture.
  4. Data Capture:
    • Input the SGDs and the manifest details into ASYCUDA++ respective modules.
    • Register the declarations in ASYCUDA++.
    • Print the ASYCUDA++ declarations.
    • Refer the entries to Verification & Query Seat.
  5. Verification & Query Seat/ ASYCUDA CPC:
    • Receives RAR messages from the Scanning Company (SC).
    • Checks details of the ASYCUDA++ SGDs against the attached documents, but with emphasis on the values and commodity codes of the goods.
    • Requests the assessment of the declarations, thus the ASYCUDA++ selectivity is triggered. Lanes of the declarations are automatically determined. If scanners are in place, then declarations are selected on Green, Blue, Yellow or Red lanes, otherwise declarations are routed to Green, Blue or Red lanes only.
    • Possibility of upgrading to the next level of examination based on the lanes selected by the system and risk-related information provided by the RAR messages.
    • Stamp the ASYCUDA++ SGD with the selected lane and the name of the inspector knowing that the ASYCUDA++ System assigns the inspectors for examination of the consignments automatically. The terminal copies of the manual SGD are stamped with the selected lane stamp, as well. The importer copy is to be delivered to the respective shipping line/ company.

    If any discrepancy is found, then it shall be entered into the ASYCUDA++ Inspection Report, and the declaration is modified and returned to the declarant to sign and stamp. If a dispute continues to exist, then dispute settlement mechanisms are followed. These may include allowing the importer to clear his goods on bank indemnity, application for a tariff decision from the Tariff and Trade Department of NCS, an appeal to Hon. Minister of Finance, WCO or ultimately taking the dispute to a Court of competent jurisdiction. For Yellow Lane SGDs, Assessment Notices are printed so that declarants can pay additional duties and taxes at the bank (if necessary). At this point, CPC has completed the verification process and some discrepancies may be found for Red Lane SGDs.
    But since other discrepancies can be discovered as a result of physical inspection of goods, and to reduce the number of incidences of further payment at the bank, then all additional payments of Red Lane declrations can be made after the physical examination is carried out.

    If on Green Lane: Assess the declaration, and then the payment details can be input by the Accounts Officers at CPC. Print the Release Order, and attach it to the SGD.

    If on Yellow Lane: Hold the documents until the payment of duties and taxes are confirmed (cleared by the bank). If so, a terminal copy of the SGD is stamped with the ALS (Authorization to Load for Scanning) stamp so that the declarant can start release procedures at NPA. The rest of the documents are referred to Sorting.